United States-Based Transcription Services. We DO NOT and WILL NEVER outsource your voice files or any work outside of the United States.  All of your work is done here in the United States and only here in the United States! 

Digital Technology:  Digital Technology affords you greater flexibility in your dictations.  You dictate wherever you choose and whenever you choose, and then simply upload your dictations to us via your computer - -  upload when it is convenient for your staff.   No more annoying, unreliable cassettes to contend with, erase, or replace when they wear down!  Digital Technology is near-flawless in it's sound quality, ease of use, and most importantly, in the ease of sending us your work.  There is no cassette in a digital unit.  Your unit will hold approximately 400 standard size report dictations; up to approximately 30 hours of straight dictations. We obtain and pre-program your unit for you; all you need to do is dictate!  Your unit is delivered to you and contains a simple install disc with our accompanying easy to understand instructions to upload your work to NJ Transcription.  We will gladly walk your office staff through the installation if need be, at no extra cost!  

Upload To Our "Secure Server":  We at NJ Transcription constantly and consistently maintain our own "Secure Upload Site" for your voice file uploads and your document(s) return.  We provide you with your username and password,  and only you and we (NJ Transcription) have this information.  Each dictating doctor/account is provided with a separate location for their reports.  Your reports ARE NOT jumbled in with another client's reports, and your voice files are securely placed off of the general 'internet' for strict HIPAA compliance.  We are very pleased to provide our clients with HIPAA-compliant secure upload and HIPAA- compliant return of reports via our secure webserver, as not all services provide this to you.  Our web hosting service maintains our website daily as "hacker-safe" through our shared SSL certification with them, and this is a never-ending agreement with our web hosting service.  Rest assured, all of your work is HIPAA-compliant when you utilize our transcription service. 

Quality: We take pride that we provide you with clean, accurate documents within an exceptional turn-around-time, doing so for what we feel is a very reasonable page rate rather than an expensive line or character rate.  Our name, as well as yours, goes on the reports and we always strive to uphold professionalism in your document and our work at all times.  

Confidentiality:  We, as a matter of course, comply with HIPAA and all attendant patient and/or provider confidentiality responsibilities in maintaining strict confidentiality of your sensitive patient information.  Rest assured, we do not retain your voice files after we transcribe and return your documents.  We transcribe your documents and then destroy your audio report. We then return your completed reports in a confidential, secure environment, thus assuring patient confidentiality.   Every NJ Transcription Transcriptionist is required to sign a Confidentiality Agreement with us, so you know your work performed by NJ Transcription is bound and covered against any improper disclosure. 

Proper Report Format:  Your reports are prepared in strict accordance with AAMT (American Association of Medical Transcription) Guidelines, and are formatted to comply with all report requirements, i.e., State and/or Federal Government reporting requirements as to headings and information contained therein, and/or formatted to comply with insurance company IME, DDS, or SSI Consultation Report requirements, or as required by your specific medical specialty or adjunct procedures performed. Additionally, we don't "pad" our reports or add unnecessary lines or spaces, nor increase the margins or fonts,  to make your report cost you more - that is truly unnecessary and unethical by our standards. 

Report Availability:  Your reports are returned to your office as completed Word documents (retrieved by your staff from our secure server website) which you may print out in your office on an as needed/when needed basis, at your convenience.  You will save that completed report on your system or print out an additional hard copy for your patient's file should you so desire, although we do offer a CD archive of your reports on a year-end basis.  Now, there is no need for you to pay for additional carbon copies or file copies, or stat retrieval of old reports, as your reports are retained on your system after we transcribe them and return them to you via our secure server.. Again, should you so desire, we can archive your reports daily to create an archive, but that is a charged-for (additional minimal fee) service, and we make this clear at the outset. 

Detailed Invoicing: Your weekly or bimonthly invoice is always a detailed invoice showing the date of service to your patient, date of your digital upload, date transcribed, patient name, page count, and the date your reports were returned to you.  This is a very helpful log for your office staff to use when posting to your books and/or to locate one of your reports for a STAT request.  There is no reason for you to wonder if you are being billed for the correct amount of lines dictated.  We bill you by the page (a page, is a page, is a page) - - It is that simple (for all concerned - both for you and us)!   If you are currently working under a line or character rate with your present service, we too can provide a line or character rate, although we would much prefer to give you a competitive page rate which will save you money and needless headaches with your accountant.  Regardless of your requested billing method, we continue to offer you an excellent document with a surprisingly short TAT.   

Confidentiality-Bound, Qualified Transcriptionists:  We do not agree with outsourcing of confidential patient information outside of the United States. We at NJ Transcription know there are many qualified transcriptionists here (and we have trained quite a few of them).  We firmly believe that your work should be transcribed here where your medical practice is located.  Additionally, many American colloquialisms and/or "Doctor-specific phraseologies" are easily misunderstood by outsourced non-US Transcriptionists and thus, your report may not accurately reflect what you are saying when transcribed by an outsourced (non-NJ Transcription) Transcriptionist. Many services located here in the US routinely send your work overseas to be transcribed.   We only employ experienced US Transcriptionists and thoroughly train your transcriptionist in proper format, terminology, spellings, AAMT Guidelines and your specific report requirements, ensuring proper grammar and usage, etc.  We routinely screen and QA your work before it is returned to you.  Every NJ Transcription Transcriptionist must sign a Confidentiality Agreement with us, so you know your work is bound and covered against any disclosure. Additionally, as you know, MTs by law are not allowed to 'guess' as to what a dictator has dictated and so we never allow 'guessing' on your reports. Your returned reports are accurate and confidentiality bound.